Tote Bag Sponsor Registration August 11, 2019 • Nationals Park • Washington, DC Step 1 of 3 33% Company or Organization Name* EIN* Sponsorship Level*Please click here for a full description of our sponsorship levels and benefits. Tote Bag Sponsor - $100.00 Description of Commemorative Tote Bag Insert*Please describe the size of your item; for product samples, please approximate the weight. Advanced Shipping and Handling I would like to be emailed about advanced shipping needs and costs. Total $0.00 Brief description of your product or mission:*Website URL (e.g. http://dcvegfest.com) Facebook URL (e.g. http://facebook.com/DCVegFest) Twitter URL (e.g. http://twitter.com/DCVegFest) Instagram URL (e.g. http://instagram.com/DCVegFest) Your Company or Organization's LogoIf logo isn't uploaded, and we cannot find it ourselves, it will not be displayed on our website. Accepted file types: jpg, jpeg, png, Max. file size: 50 MB.Name of Employee/Representative Completing This Form* First Last Email* Address* Street Address City State / Province / Region ZIP / Postal Code Phone* By checking each box below, I agree that I have read, understand, and agree to abide by the "DC VegFest Sponsor & Exhibitor Agreement."* DC VegFest reserves the right to decline any sponsor or exhibitor registration at its discretion. * This is a vegan event. All food products sold or offered must be vegan (containing no animal ingredients of any kind). Non-food items may not be tested on animals, and must be free of all animal derivatives such as leather, fur, silk, lanolin, gelatin, etc. Books, literature, product displays, and other promotions may not promote the use of any animal-derived food or product, or violence towards any animal. The Exhibitor shall not exhibit any merchandise or service other than that specified on the registration form. * If purchasing and utilizing electricity at your booth, the standard package ($150) offers 2 outlets providing a total of 20 amps. If you need more power, you will need to purchase additional amps. UNDER NO CIRCUMSTANCE ARE POWER STRIPS ALLOWED. Causing power outages for other vendors will incur penalties and may result in Exhibitor’s non-participation in future events. We will contact you with an updated electrical fee as necessary. Required for any vendors using propane. You must apply with the DC Fire Department in advance for a Fire Prevention Code Permit. Click here to review the application.*Required for any vendors using propane. You must apply with the DC Fire Department in advance for a Fire Prevention Code Permit. Click here to review the application. Liability Insurance. All insurance policies (except workers' compensation insurance) shall name the entities listed here. * Propane Tank Permits. Exhibitors using propane tanks on the event premise must apply and pay for a Fire Prevention Code Permit through the DC Fire Department and submit proof of permit application and payment to DC VegFest event organizers. Click here to review and apply for a Fire Prevention Code Permit. Failure to acquire the proper permit may result in the Exhibitor’s removal from the premise at the will of the DC Fire Department or other authorized government agent and shall result in the Exhibitor being subject to a fine from DC VegFest. Registration fees will not be refunded due to Exhibitor removal due to permit violations. * Loss, Theft and Damage. The Exhibitor agrees to make no claim for any reason against festival coordinators, DC VegFest, Compassion Over Killing (COK), or Yards Park, LLC (Yards Park) and Capitol Riverfront Business Improvement District (CRBID), Forest City Enterprises, Forest City SEFC, and the District of Columbia for loss, theft, damage, or destruction of goods, nor any injury to themselves, their employees or volunteers, or festival visitors incurred at the festival. The Exhibitor agrees to indemnify festival coordinators, DC VegFest, COK, Yards Park and the CRBID against litigation and hold them harmless for any liability arising out of the Exhibitor’s participation in the festival. The Exhibitor agrees to accept full responsibility for any such loss, theft, damage, destruction of goods, or injury caused or experienced by the Exhibitor. * Right to Request Documentation. DC VegFest reserves the right to request additional documentation as needed from the Exhibitor, at DC VegFest’s discretion, including proof of liability insurance, business license or nonprofit status. * Exhibitor Space Setup. Exhibitor Space setup may begin at 8:30 a.m. on the Event Date and the Exhibitor should be ready for visitors by 10:45 a.m. Cars are allowed on site for 15 minutes for unloading only. THERE IS NO PARKING ON SITE. No vehicles can remain on site past 10:30 am. The Exhibitor Space must remain staffed at all times from 11 a.m. until the festival ends at 6 p.m. Exhibitor must vacate the premises by 7:30 p.m. Failure to do so shall result in the Exhibitor being held responsible for any late departure fees. * Loading/Unloading. The Exhibitor shall not idle vehicles along non-metered portions of roads adjacent to the festival site while unloading and loading. The Exhibitor may drive to the Exhibitor Space, but shall limit their loading and unloading time to 15 minutes. All vehicles with the exception of pre-approved vehicles, food trucks and emergency service vehicles associated with day-of events must vacate the festival site no later than 10:30 a.m. Vehicles parked or idling for a prolonged period on the festival site or the areas mentioned above will be towed at the owner’s expense and are subject to a fine from DC VegFest. * NO Parking On-Site. The Exhibitor shall not park vehicles on the festival site or along non-metered portions of roads adjacent to the festival site. Any vehicle parked in these areas with the exception of pre-approved vehicles, food trucks and emergency service vehicles associated with day-of events will be towed at the owner’s expense and is subject to a fine from DC VegFest. * Exhibitor Space Breakdown. The Exhibitor shall be responsible for the breakdown, and cleanup of the Exhibitor Space. Garbage and recycling containers will be provided; all garbage and recycling must be placed in the appropriate containers. A $50 cleaning fee may be charged for Exhibitor Spaces not left clean, as determined by DC VegFest, and may result in the Exhibitor’s non-participation in future events. * Exhibitor Space Restrictions. Exhibitor Space shall not be shared or sublet without the permission of DC VegFest, and the Exhibitor will restrict its activities to the allotted Exhibitor Space and will not solicit beyond such boundaries. * Exhibitor Tent and Signage. The Exhibitor must have a sign clearly identifying the name of the business or organization displayed on or within the tent provided in the Exhibitor Space. The Exhibitor must apply to bring and use special branded tents or tent materials, and only pre-approved tents will be permitted. Additional fees may apply. * Forfeited Exhibitor Space. Exhibitor Space not occupied by the opening of DC VegFest at 11 a.m. will be forfeited. This forfeited space may be resold, reassigned, or used by DC VegFest without obligations for any refund whatsoever. * THIS EVENT IS RAIN OR SHINE. In the event of inclement weather, the festival will continue provided weather does not threaten safety. No rain date is scheduled. Registration fees will not be refunded due to exhibitor cancellation or event cancellation. * Cancellation Policy. Exhibitors must provide written notice of cancellation 30 days before the DCVF (by August 17) to receive a refund of registration fees. Failure to provide 30 days written notice may result in the forfeiture of refund. Should any contingency interrupt or prevent the holding of the event or Exhibitor’s attendance, DC VegFest shall in no way be liable to the Exhibitor and registration fees will not be refunded nor payment deferred as registration fees to any future DC VegFest event. * Proper Exhibitor Determination. DC VegFest shall have the final decision as to what constitutes a proper exhibit and such decision shall be final and binding. If for any reason any Exhibitor Space or its contents are deemed objectionable by DC VegFest, the Exhibitor Space may be moved or removed. This provision includes persons, things, conduct, printed materials, or any item or attire that DC VegFest organizers may consider objectionable to DC VegFest’s intent. DC VegFest further reserves the right to relocate Exhibitor Spaces or Exhibitors when such relocations are necessary to maintain the character and/or good order of DC VegFest. No Exhibitor or Exhibitor Space affected by this provision is entitled to a refund. * Exhibitor Nuisance and Interference. The Exhibitor shall not (a) commit any nuisance; (b) cause any unusual smoke or odor to emanate from Exhibitor Space; (c) do anything which would interfere with the effectiveness of any utility of DC VegFest, nor interfere with free access or passage to the facilities of DC VegFest; (d) interfere with the effectiveness of accessibility to the electricity; (e) do or permit to be done any act which might invalidate any insurance policy carried by DC VegFest or Yards Park. DC VegFest reserves the right to restrict Exhibitors to a maximum noise level and to suitable methods of operation and display. * Alcohol Policy. Alcohol samples and alcohol sales are prohibited without express written approval from DC VegFest. * Sales Tax. All Exhibitors selling merchandise or food (including nonprofits) must collect sales and use tax in accordance with DC law and remit payment to the DC Office of Tax and Revenue. Information about form FR-800SE which includes current tax rates and filing instructions is available on DCVegFest.com under Exhibitor Instructions. * Registration Fee Payment Methods. Sponsors and Exhibitors may remit payment online via PayPal to firstname.lastname@example.org or by check made out to “Compassion Over Killing” and remitted to 6930 Carroll Ave, Suite 910 Takoma Park, MD 20912. Returned checks are subject to a $35 penalty fee. * Registration Fee Due Date. If a Sponsor or Exhibitor registration fee is not paid in full by August 17th, DC VegFest reserves the right to relinquish the Exhibitor Space to another vendor. The Exhibitor is not entitled to a refund of any partial payments received. * Failure of the Exhibitor to comply in any respect with the terms, conditions, rules, or regulations of this agreement shall result in the termination of the rights of the Exhibitor. Registration Fee* I would like to pay online now once I submit the application. I would like to pay online or by mail at a later date, to be received by Aug. 17, 2018. Total $0.00 days0-113-4hours0-7minutes-20seconds-1-4 days until registration closes!