Speaker Agreement - DC Vegfest

Your Information

Name*

First Last

Email*

Cell Phone*

Please provide your cell number so we may reach you on the day-of with updates.

Promotional Details

Enter details to be used on DC VegFest online and print promotions. If you are unsure of your details, please write "TBD." Final responses are due Fri. July 12, 2019.

Presentation Title*

Your Title

Affiliated Organization

Brief Bio*

Headshot

Max. file size: 50 MB.

Please upload a high-res, print-ready image.

Website

Facebook (profile or page)

Instagram

Twitter

Speaker Logistics

The DC VegFest will arrange and pay for travel for out-of-town speakers. Please select your travel needs:*

I'm local to the DC area and do not need travel arrangements.
I'm traveling from outside the DC area and need the DC VegFest to make travel arrangements in my name.
I'm traveling from outside the DC area and will make my own travel arrangements (reimbursable up to $350). I will coordinate with the DC VegFest to ensure my travel arrangements are known and approved.

Name (as it appears on your government-issued ID)*

First Middle Last

Birth Date*

Preferred airport/train station*

The DC VegFest will arrange and pay for hotel accommodations (up to two nights) for out-of-town speakers. Please select your accommodation needs:*

I'm local to the DC area and do not need accommodations.
I'm traveling from outside the DC area and need the DC VegFest to make hotel accommodations in my name.
I'm traveling from outside the DC area and will make my own accommodations (reimbursable up to $100 per night). I will coordinate with the DC VegFest to ensure my arrangements are known and approved.

Do you need a free, reserved parking space at the DC VegFest?*

Yes, please reserve one (1) parking spot.
No, I will travel by transit or make my own parking arrangements.

Speakers are given a FREE booth at the DC VegFest. Will you use your booth space?*

Yes, I intend to use my booth space and will be responsible for its setup and breakdown.
No, I will not need a booth space.

Booth space includes one 6-foot table and one chair in a covered space but does not include a tent or staffing. If you need electricity, please let us know. Speakers must abide by DC VegFest Exhibitor requirements outlined here.

I would like the DC VegFest Book Seller to include my book(s) or a relevant book at their booth.*

Yes.
No, thank you!

Speakers have the option to have a book signing at the DC VegFest Book Seller booth following their presentation.

Book Title(s)*

I have read and agree to the DC VegFest Speaker Terms:

Location: The DC VegFest is located at Nationals Park located at 1500 South Capitol Street SE Washington, DC 20003

Time: The DC VegFest officially starts at 11am and ends at 5:30pm with presentations running from 11:20am to 4pm.

The DC VegFest is a RAIN or SHINE outdoor event!

The DC VegFest is an all Vegan & Family-friendly event. Please keep your presentation positive, polite, appropriate for a kid-friendly audience and within your allotted time.

Check-in: Head to the VIP Lounge. Upon check-in, you will receive your gift bag and $10 of free food vouchers (valid at any DC VegFest food vendor) and a reminder of the speaker schedule.

The Main Stage: All keynote presentations take place on the Main Stage, a large stage covered with a tent. Speakers are provided with a microphone and podium, but please note there is NO screen/projector available. Speakers will have access to a secure area to store personal belongings during the event.

Book Signings: If you plan to sign books following your presentation, please go immediately to the DC VegFest Book Seller booth. Your book(s), as indicated in this form, will be available for purchase at the booth, and a table and chair provided for a 15-25 minute book signing.

Hotel Charges: The DC VegFest will arrange for and pay for hotel accommodations for up to two nights for out-of-town speakers. Speakers are responsible for any additional costs, including but not limited to hotel room service, room upgrades, extended visits, pay-per-view purchases, etc.

I will submit all unanswered questions to DC VegFest organizers by Fri. July 12, 2019 and understand that if target deadlines are missed, my presentation may be forfeited.

Any questions, concerns or special needs?